Whistleblower Policy
WHAT IS WHISTLEBLOWING?
Whistleblowing is basically a form of disclosure. It involves a person (“Whistleblower”) raising serious concerns at an early stage about risks of wrongful activities or reporting a wrongdoing within a company.
OBJECTIVES OF THIS POLICY
To facilitate the making of a disclosure as early as possible and in a responsible manner by putting into place internal procedures.
- To safeguard the confidentiality of a Whistleblower;
- To protect a Whistleblower from reprisal as a direct consequence of making a disclosure; and
- To treat both the Whistleblower and the alleged wrongdoer fairly.
*This Whistleblower Policy compliments normal channel of communication and reporting within the Company.
WHAT CAN BE DISCLOSED?
Any wrongdoings i.e. a violation of a law, rule, regulation and/or a direct threat to Johor Port Group’s interests, such as corruption, fraud or health/safety violations.
INFORMATION REQUIRED
A Whistleblower is encouraged to report to the appropriate channel and authority by providing the following information:
- The specific concern or the nature of the alleged wrongdoing;
- The reason(s) for the concerns;
- The background or history of the concern, including relevant date(s);
- Particulars of witnesses, if any; and
- Particulars or production of documentary evidence, if any.
* The Whistleblower may be asked to provide further clarifications and information from time to time.
HOW TO MAKE A DISCLOSURE
A disclosure can be made in writing, face-to-face conversation, hotline interview or other ways in which the information can be transmitted.
The Officer receiving the report is required to record any verbal disclosure as confirmed by the Whistleblower on the written statements, which shall be kept by JPB in the strictest confidence.
A WHISTLEBLOWER IS PROTECTED
All information will be treated in a confidential and sensitive manner. Reasonable steps will be taken so that any individual making a disclosure will retain his/her anonymity unless he/she agrees otherwise.
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DO'S & DONT'S |
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DO: |
DON'T: |
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Immediately make a note of your concern |
Do nothing |
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Gather information that is available to you |
Be afraid of raising your concerns. They will be treated sensitively and with the highest level of confidence |
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Be responsible and factual in every statement |
Approach or accuse any individual personally |
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Report through the appropriate channel and to the right authority |
Be an investigator. Instead of only serving as a witness to the act |
Do email tbpwbreport@mmc.com.my to lodge any reports