Whistleblower Policy
WHAT IS WHISTLEBLOWING?
Whistleblowing is a form of disclosure in which a person (“Whistleblower”) raises serious concerns at an early stage about the risk of wrongful activities or reports wrongdoing within a company.
OBJECTIVES OF THIS POLICY
To encourage quick and responsible disclosures by creating internal procedures:
- To safeguard the confidentiality of a Whistleblower;
- To protect the Whistleblower from reprisal as a direct consequence of their making a disclosure; and
- To treat both the Whistleblower and the alleged wrongdoer fairly.
*This Whistleblower Policy complements the normal channels of communication and reporting within the Company.
WHAT CAN BE DISCLOSED?
Any wrongdoing, i.e., a violation of a law, rule, regulation and/or a direct threat to Tanjung Bruas Port and/or MMC Port’s interests, such as corruption, fraud or health / safety violations.
INFORMATION REQUIRED
A Whistleblower is encouraged to report to the appropriate channel and authority by providing the following information:
- The specific concern or nature of the alleged wrongdoing;
- The reasons for the concern;
- The background or history of the concern, including relevant dates;
- Details of any witnesses, if applicable; and
- Details or copies of documentary evidence, if available.
* The Whistleblower may be requested to provide additional clarifications or information as needed.
HOW TO MAKE A DISCLOSURE
A disclosure can be made in writing, through a face-to-face conversation, a hotline interview or through other methods of transmitting information.
The Officer receiving the Report is required to record any verbal disclosure, as confirmed by the Whistleblower, in written statements, which shall be kept by the investigation officer in the strictest confidence.
A WHISTLEBLOWER IS PROTECTED
All information will be treated confidentially and with sensitivity. Reasonable steps will be taken to ensure that any individual making a disclosure can retain their anonymity, unless they consent to it being revealed.
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DO'S & DONT'S |
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DO |
DON'T |
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Speak Up! Make a note of your concern right away. |
Stay Silent! Ignoring the issue won’t help. |
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Gather Facts! Collect all relevant information. |
Hold Back! Don’t be afraid to raise your voice. Your privacy is protected. |
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Be Clear & Honest! Keep your statements responsible and factual. |
Point Fingers! Don’t accuse anyone personally. |
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Report Right! Use the proper channels and authorities. |
Investigate! Leave the investigation to the experts. Just be the witness. |
Email tbpwbreport@mmc.com.my to submit any reports.